Technical writing why is it important

The trend is therefore unmistakable and if we can believe forecasts, then it will continue over the coming years. The importance of IT grows and IT networks have found their way into virtually all industrial products and services. The more IT networks and the more IT is included in end products, the greater the need for technical documentation and communication — and therefore for technical writers.

In terms of forecasts, Gartner, Statista and the like agree: The trend is here to stay. Cloud services are a special case for growing IT services. The expected turnover in cloud computing will grow exponentially in Germany and around the globe. The cloud makes everything easier and less complicated — or so you might think. Unfortunately, that is not the case in all areas. Many companies are faced with increased challenges in terms of documentation vis-a-vis simpler use.

That means that the need for documentation increases alongside cloud use and therefore intensifies the need for technical writers. Although everyone was happy about the reduced number of spam emails in their inbox due to the introduction of the GDPR last year, it also meant a huge reorganisation effort for companies.

Guidelines, laws, directives and standards are meant to create orientation and stability. In practise, however, the pressure on companies increased and specifically where the digital transformation of a business increasingly interlinks these companies with their partners, suppliers and customers. That is why regulatory topics also need to be approached and defined in a new way. KPMG, this article is currently only available in German. You have probably come across various regulatory requirements as well, e.

Directives like GDPR or industry-specific regulatory requirements — the cost for documentation for companies is increasing. That in turn also means that the demand for technical writers is growing. There were around 85, full-time technical writers in Germany in Without clear, precise writing that outlines the specifications and directions for use, products can become meaningless at best and dangerous at worst.

Technical writing provides a context to products and processes, and allows them to be used safely and as intended. While it may not be impossible to construct and use equipment and processes without reading the technical documents, technical writing provides some assurances that the product is being used as intended. In the industrial field, the importance of technical writing can be seen in a number of different applications, which includes in the pitching of new products or ideas. Not only is it important to be able to write technical documents clearly for investors and management, if introducing a new product or piece of equipment, it is a requirement if the company or individual is to apply for a patent.

Technical writing must clearly demonstrate the purpose of the machine or product, as well as specifications such as its dimensions, individual parts, and power source, if applicable. In addition to the unveiling of new products, the importance of technical writing is also seen in the use of more traditional products and processes. The main purpose of an Engineering technical report is to present a solution to a problem in order to prompt action.

Technical reports provide a record of your developing expertise and are a legal record of your work and decision making. Formal reports contain three major components.

The front matter of a formal report includes a title page, cover letter, table of contents, table of illustrations, and an abstract or executive summary.

The text of the report is its core and contains an introduction, discussion and recommendations, and conclusion. Technical writing explains how a particular object works or how to complete a task or project. Technical writing is present in every workplace. Good business writing inspires confidence in you and your business. With impending deadlines and spellcheck, it is easy to get careless and make mistakes, but in order to establish credibility and trustworthiness, each piece of writing must be well-written.

Writing is an essential job skill. Writing equips us with communication and thinking skills. Writing makes our thinking and learning visible and permanent.